Reflexões sobre a organização da documentação do arquivo do Departamento de Gestão de Pessoas (DEGEP) da Universidade Estadual do Ceará (UECE)

Abstract

This study aims to identify the difficulties faced by professionals who work in the archive of the Department of People Management (DEGEP) at the State University of Ceará (UECE) regarding the organization of the unit’s documentation. Methodologically, the research is characterized by a qualitative and exploratory approach, based on bibliographic and documentary research, archival diagnosis, and semi-structured interviews conducted with three employees of the aforementioned archive, as well as direct observation and photographic records of the collection. The results indicate that the employees responsible for the archive, precisely because they are not trained in the archival field, experience difficulties related to archival management and the application of technical knowledge in their daily activities. Concerning the observation stage, document overcrowding was identified, which, if disposal guidelines recommended by the National Council on Archives (CONARQ) were followed, would allow better use of the available space. With the implementation of a disposal plan, space optimization could be achieved more effectively. Furthermore, the study highlights the need to improve and implement document management instruments, such as the Classification Plan and the Retention Schedule, aiming to enhance information flow and preserve administrative memory. It is concluded that efficient document management at DEGEP is essential not only for streamlining administrative processes but also for guaranteeing rights and ensuring access to information within the institutional context.