Proposta de tabela de temporalidade e destinação de documentos para o Conselho Regional de Medicina do Estado do Ceará

Abstract

Archival institutions seek, through records management instruments, to provide access to information produced by a person or entity in the course of their activities. In this context, this work proposes a Records Retention and Disposition Schedule aimed at the Legal Advisory Office at the Regional Council of Medicine of the State of Ceará (CREMEC). Considering the role of public archives in ensuring transparency, institutional memory preservation, and access to information, this research examines the records’ life cycle, archival principles, relevant Brazilian legislation, and international guidelines that support records management. The methodology employed is qualitative, applied, exploratory, and grounded in bibliographic, documentary, and field procedures. Based on the survey of documents produced and received by the sector and on the study of its functions, a Classification Code was developed, based on the Dewey Decimal Classification, but using only three major classes (100, 200 and 300), and retention periods were defined. From this foundation, a Records Retention and Disposition Schedule was created, including retention periods, triggering events, and final disposition, with the aim of standardizing practices, supporting decision-making, increasing administrative efficiency, and ensuring compliance with archival legislation. As a result, the study contributes to strengthening CREMEC’s records management practices and provides support for future institutional improvements, particularly in archival management.