Descartar ou preservar? Análise da aplicação da tabela de temporalidade de documentos no Brasil

Abstract

Currently, the access to unrestricted, integral, cohesive and reliable information must be a concern of any and all public or private institutions. Such access requires from the organizations the responsible and optimized planning of the information, whether those contained in current documents or those that have already completed their administrative procedure and await collection or elimination. This study analyzes a legal instrument - the Temporality Tables of Archival Documents - TTD, of mandatory use by institutions that produce and receive public documents, in order to collect data for possible adjustments and improvements in their elaboration and application. The objective of the research to analyze the use and the safety in the application of the Temporality Tables, used to determine the custody periods and the final destination of documents. Thereunto, the possible difficulties in its application were investigated, the models of tables used were observed and, it was examined, in a detailed way, if college graduation linked to the area of archives affects its use. It is an applied and descriptive research, with a quantitative approach. The universe is the users of TTD in Brazil, divided into three groups: those who classify the documents, those who evaluate the Listings for Elimination, Transfer and / or Collection and, finally, the National Archive, the entity responsible for approving Temporality Tables, disposal and document collection lists. For the latter, the consultation was sent via e-SIC. Sampling was done for convenience. The data collection of the users of the table was carried out through a survey via google docs, using a questionnaire on a likert scale containing five levels, ranging from “totally safe” to “totally unsafe”. After the preliminar test of the form and sending it to the subjects, the main results showed that most of the research participants who declared themselves “totally insecure” work in public-sector institutions, while those “totally safe” are from private organizations. The professionals graduated in the subject area of archives, in turn, were the only ones to mark the option “totally insecure”. In addition, the work indicates that standard TTD’s users are more insecure than those using adapted tables. The research also presents a comparative study between the security in the use of the table by professionals connected or not to the archives subject area. From the presented results, it is possible to point out suggestions and proposals for effective changes to improve the use of the document.